Fixed Fee Retainer Terms & Conditions
1) Initial Period
1.1 This Agreement commences upon completion of the signature page of this Agreement (“the Commencement Date”).
1.2 The duration of the Agreement is for a “Fixed Period” as stated in the Investment Section of this Agreement plus a pro-rata period as detailed in clause 1.3.
1.3 A pro-rata period is applicable where the Commencement Date is any day of the month but the 1st. The pro-rata period will be for the remainder of that calendar month.
1.4 There is no early termination provision contained within this Agreement.
1.5 The end of the Fixed Period is “the Anniversary Date”. On the Anniversary Date this Agreement will renew for a fixed period of 12 months, the contract then being fixed until the same date the following year, “the Second Anniversary Date”.
1.6 Each year, thereafter, the Agreement will renew annually on the same basis as set out in this Clause 1, unless it has been terminated in accordance with Clause 6. The annual renewal date is known as “the Subsequent Anniversary Date”.
1.7 After any Anniversary Date the Retainer Fee, excluding any insurance premium, will increase by 2.5%.
2) Services Provided
2.1 Under this Agreement Employment Law Solutions will:
2.1.1 Update your current employee documentation including contracts, handbooks and policies, employee GDPR documents, or if necessary draft them from scratch; and upon completion, provide template documents for you to issue;
2.1.2 provide 24/7 telephone access to your own team of lawyers;
2.1.3 provide guidance on employee issues including grievance and disciplinary procedures including investigations;
2.1.4 Draft bespoke letters and correspondence for employment law matters;
3) Paying your Retainer Fee
3.1 The monthly retainer fee shall be paid by Direct Debit on either the 1st or 15th of each month as selected by Employment Law Solutions.
3.2 Should you fail to adhere to the payment the outstanding balance will become payable with immediate effect.
3.3 Your monthly fee may vary in accordance with Clauses 1 and/or 3.
3.4 You will be provided with invoices automatically generated and emailed on the first day of each Calendar month either on or before the day of payment.
4) Change of Service User
4.1 In the even that you, as the Service User, shall vary for whatever reason, eg bought by another Company, the obligations under the Agreement shall continue.
5) Termination of this Agreement
5.1 There is no early termination clause within this Agreement.
5.2 In order to terminate this Agreement, you must provide written notice to terminate the contract 3 months prior to the Anniversary Date, Second Anniversary Date or any Subsequent Anniversary Date.
5.3 Failure to provide such notice within the specified time period will result in the Agreement renewing automatically in accordance with Clause 1.
Fully Comprehensive Retainer Terms & Conditions
1) Initial Period
1.1 This Agreement commences upon completion of the signature page of this Agreement (“the Commencement Date”).
1.2 The duration of the Agreement is for a “Fixed Period” as stated in the Investment Section of this Agreement plus a pro-rata period as detailed in clause 1.3.
1.3 A pro-rata period is applicable where the Commencement Date is any day of the month but the 1st. The pro-rata period will be for the remainder of that calendar month.
1.4 There is no early termination provision contained within this Agreement.
1.5 The end of the Fixed Period is “the Anniversary Date”. On the Anniversary Date this Agreement will renew for a fixed period of 12 months, the contract then being fixed until the same date the following year, “the Second Anniversary Date”.
1.6 Each year, thereafter, the Agreement will renew annually on the same basis as set out in this Clause 1, unless it has been terminated in accordance with Clause 6. The annual renewal date is known as “the Subsequent Anniversary Date”.
1.7 After any Anniversary Date the Retainer Fee, excluding any insurance premium, will increase by 2.5%.
2) Services Provided
2.1 Under this Agreement Employment Law Solutions will:
2.1.1 Update your current employee documentation including contracts, handbooks and policies, employee GDPR documents, or if necessary draft them from scratch; and upon completion, provide template documents for you to issue;
2.1.2 provide 24/7 telephone access to your own team of lawyers;
2.1.3 provide guidance on employee issues including grievance and disciplinary procedures including investigations;
2.1.4 Draft bespoke letters and correspondence for employment law matters;
2.1.5 where a Fully Comprehensive Retainer is agreed we will provide an indemnity insurance policy under Clause 3.
3) Indemnity Insurance
3.1 Employment Law Solutions will take out an insurance policy that will indemnify you against legal expense and awards in Tribunal Proceedings.
3.2 Employment Law Solutions will provide you with a copy of the insurance policy so you know the policy limitations.
3.3 Our insurance policy is fully underwritten by an authorised insurer.
3.4 Any variation in the price of the insurance will be paid by you, the monthly fee may be subject to change to reflect any increase.
3.5 You agree that no insurer has previously refused to provide you with or to renew a policy or has cancelled a policy.
3.6 Policy terms and conditions apply and can be found here
4) Paying your Retainer Fee
4.1 The monthly retainer fee shall be paid by Direct Debit on either the 1st or 15th of each month as selected by Employment Law Solutions.
4.2 Should you fail to adhere to the payment the outstanding balance will become payable with immediate effect.
4.3 Your monthly fee may vary in accordance with Clauses 1 and/or 3.
4.4 You will be provided with invoices automatically generated and emailed on the first day of each Calendar month either on or before the day of payment.
5) Change of Service User
5.1 In the even that you, as the Service User, shall vary for whatever reason, eg bought by another Company, the obligations under the Agreement shall continue.
6) Termination of this Agreement
6.1 There is no early termination clause within this Agreement.
6.2 In order to terminate this Agreement, you must provide written notice to terminate the contract 3 months prior to the Anniversary Date, Second Anniversary Date or any Subsequent Anniversary Date.
6.3 Failure to provide such notice within the specified time period will result in the Agreement renewing automatically in accordance with Clause 1.
Ad Hoc Terms and Conditions
1.1 Employment Law Solutions shall undertake the services as detailed and selected in the ‘Investment’ section of this agreement.
1.2 50% payment is required up front, before any work commences or where this is not possible due to the work starting immediately, payment is due within 7 days of receipt of our invoice.
1.3 The remaining payment is due within 28 days of the work having been completed and you being in receipt of the final invoice.